Privacy & Confidentiality Policy

1. Commitment to Data Integrity & Confidentiality

At Conventions and Exhibitions Private Limited ("we", "our", or "us"), we prioritize the privacy and security of our corporate clients, governmental delegations, event managers, and website visitors. We are committed to protecting all personal, technical, and proprietary information entrusted to us in compliance with the Digital Personal Data Protection (DPDP) Act and international data standards.

2. Information We Collect

We may collect and process the following categories of information:

• Business Identification Data: Full name, corporate or ministerial designation, organization name, work email address, and telephone number provided via our RFP or contact forms.
• Project Specifications: Estimated event area (sq.ft), planned dates, venue city, technical requirements (HVAC, power, AV), and architectural drawings submitted for engineering review.
• Technical Browsing Data: IP address, device type, browser preferences, and aggregated session interactions collected automatically to optimize website performance.

3. Non-Disclosure & Sensitive Event Protocols (G20/Kumbh Mela)

Due to our work on high-security governmental conventions, diplomatic plenaries, and defense expos, we implement stringent operational controls. All confidential architectural layouts, seating charts, and security perimeters shared with us under Non-Disclosure Agreements (NDAs) are:

• Stored in air-gapped or encrypted enterprise cloud directories.
• Accessible strictly on a "need-to-know" basis by vetted lead structural architects.
• Never shared with unauthorized third parties or commercial entities.

4. How We Use Your Information

We process collected data solely for legitimate business purposes:

• Preparing accurate CAD layouts, structural bills of quantities (BOQ), and cost proposals.
• Coordinating logistics, site inspections, and on-ground deployment schedules.
• Sending requested engineering whitepapers, capabilities handbooks, or newsletter updates (with 1-click unsubscribe).

5. Data Retention & Your Rights

We retain inquiry information only as long as necessary to complete commercial consultations or fulfill legal obligations. You retain the right to request access to, correction of, or permanent deletion of your business contact information from our databases at any time by contacting our privacy desk.